Security operations intelligence for modern sites
VF SWMS — Security Workflow Management System. One workspace for VF SWMS Admin, VF SWMS Manager, and VF SWMS Guard: attendance, live GPS, patrols, tasks, incidents, SOS, and audit-ready history.
VF SWMS
Security operations intelligence for modern sites
Multi-company, multi-site operations with geofenced check-in, Socket.IO live tracking, patrol QR/NFC scans, task assignments, incident photos, and instant SOS — without driving to every client site.
VF SWMS
Security operations intelligence for modern sites
Private firms and in-house teams use the same workflow: geofenced check-in, live GPS, patrols, and client-ready reports — whether you guard one estate or fifty malls.
VF SWMS
Security operations intelligence for modern sites
Export attendance, patrol compliance, incidents, and SOS history to CSV, Excel, or PDF. Pair with audit logs and role-based access when regulators ask who was on site.
VF SWMS
Guided shift workflow
Walk-ins and scheduled shifts follow the same calm path: verify presence inside the geofence, stay visible on the live map while on duty, scan patrol points, complete tasks, log incidents, and trigger SOS when seconds matter — while managers watch the same timeline from VF SWMS Manager.
GPS geofence + optional selfie; shift opens on the dashboard.
Socket.IO GPS while on duty; last-seen and on-duty filters.
QR or NFC checkpoints; missed points alert supervisors.
Assigned work with priority, due time, photos, and status sync.
Categorized reports with photos; one-tap SOS with coordinates.
Close the shift; attendance and exports ready for payroll.
Platform features
Security Workflow Management System — from multi-tenant company setup through field check-in, live GPS, patrols, tasks, incidents, SOS, exports, and mobile apps. All modules share one API and database.
Structure your security company and every client location in one place.
Register security firms with branding, contacts, and per-company settings.
Client sites with addresses, map coordinates, and geofence radius per post.
Employee records linked to user accounts, roles, and mobile access.
Everything a guard does on post — captured with proof, not promises.
GPS-verified check-in and check-out inside the site boundary.
Define patrol routes and checkpoints; guards scan QR or NFC tags.
Managers assign tasks; guards update status from the mobile app.
When something goes wrong, everyone sees the same facts immediately.
One-tap SOS from the guard app with live GPS to managers.
Structured incidents with category, narrative, photos, and location.
See guard positions on a live map while they are on duty.
Give clients and auditors exports — not reconstructed notebooks.
Attendance, incidents, patrols, and operational summaries.
Timestamped record of sensitive actions across the platform.
In-app and push alerts for SOS, tasks, and operational events.
The right interface for every role — web for ops, mobile for the field.
Full organization control for security company administrators.
Site-scoped supervision for shift managers and supervisors.
Two mobile apps — guards run the post; supervisors report and assign.
Roles & access
Administrators configure the organization; managers supervise assigned sites; guards execute the shift on mobile.
VF SWMS Admin
Configures companies, all sites, guards, supervisors, and system-wide settings.
VF SWMS Manager + VF SWMS Manager
Web portal and mobile for reporting and supervision — not for doing guard duties on post.
VF SWMS Guard
Mobile-only on post — the guard app is where all shift work happens.
Manager view
Supervisors use web dashboards for live map, boards, and exports — without calling every guard on radio.
All featuresGuard markers with on-duty status and last GPS update.
Who checked in, late arrivals, and open shifts.
Active alerts with acknowledge workflow and response time.
Scanned vs missed checkpoints by route and shift.
Open and overdue assignments across assigned sites.
Download attendance and incident packs for clients.
Who it's for
VF SWMS is built for organisations that deploy guards: licensed private security firms serving external clients, and in-house teams protecting their own properties. Read the full overview
Contract guarding for third-party clients — multi-site, multi-client, client reports.
Corporate, industrial, or estate guards employed by your organisation.
Licensed or informal — if you deploy guards across sites, SWMS fits.
Multi-zone patrols and tenant incident logs.
Perimeter checks and resident-area rounds.
Shift handovers and logistics yard coverage.
After-hours access and contractor visibility.
Safety incidents with timestamped evidence.
Accountable guard logs on every shift.
Topics
Read the highlights below, then open any topic for the full narrative.
Guards follow one guided path on every post: geofenced check-in, live GPS while on duty, patrol scans, tasks, incidents, and one-tap SOS — with managers watching the same timeline remotely.
VF SWMS is for organisations whose business is putting guards on client sites: licensed private security firms, in-house corporate security departments, and any team that must prove attendance, patrols, and incidents across multiple locations.
Call-ins and paper occurrence books break down past three sites. A security workflow system keeps one accountable record per shift — who was on post, what they patrolled, and when they left.
Common questions about multi-site access, mobile apps, GPS, reporting, and what happens when connectivity drops.
Technology
REST API · MongoDB · Socket.IO · JWT RBAC · Flutter · Firebase FCM · EJS marketing site on the same port as the API
At a glance
Companies, sites, guards, and supervisors.
GPS proof, optional selfie, shift timeline.
QR/NFC scans with missed-round alerts.
Socket.IO GPS while on duty.
One-tap emergency + photo reports.
Assign, track, and complete from the app.
CSV, Excel, and PDF for clients.
Portals + VF SWMS Guard.
Multi-site guard supervision, live GPS, patrols, tasks, incidents, SOS, and client-ready exports.